Article 4 — AI Literacy
Last updated: July 2026
Article 4 of the EU AI Act requires providers and deployers of AI systems to take measures to ensure a sufficient level of AI literacy among staff and other people using AI systems on their behalf. The obligation has applied since 2 February 2025, and national authorities begin supervision and enforcement from August 2026.
What you need to do
For most small teams using ChatGPT, Copilot, Claude, or other AI tools, Article 4 readiness usually means:
- List the AI tools your team uses.
- Explain allowed and prohibited uses.
- Train employees on AI risks, limitations, hallucinations, privacy, and human review.
- Keep an internal record of training or guidance.
- Review the policy when tools or guidance change.
The Commission says there is no need for a certificate — organisations can keep an internal record of trainings and/or guiding initiatives.
Free training record template
FreeStart with a free AI training record log. Email required.
Download the free record logWhat Article 4 of the EU AI Act actually requires before August 2026
Article 4 requires AI literacy for staff. Here's what that means, what records to keep, and what the Commission FAQ says — with a free record template.
AI literacy checklist for SMEs using ChatGPT, Copilot, or Claude
A practical checklist for small EU companies to meet Article 4 AI literacy requirements without building an LMS or hiring consultants.
How to document AI training for employees without building an LMS
You don't need a learning management system to prove AI literacy. A spreadsheet and a policy document are enough. Here's how.
AI use at work policy template (free download)
A free AI-use policy template covering approved tools, prohibited uses, data rules, and incident reporting. Ready to adapt for your company.
Need the full Article 4 paperwork?
Get the AI Literacy Records Pack — training record log, AI-use policy, staff guidance, rollout checklist, and internal evidence folder.
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AI literacy for marketing teams using generative AI
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Do companies need certificates to prove AI literacy?
No. The Commission's Article 4 FAQ confirms no certificate or accreditation is required. Internal training records are sufficient.
EU AI Act Article 4 checklist
A step-by-step checklist to meet Article 4 AI literacy requirements. Covers tools, policy, training, records, and review — with a free template.
AI literacy training record template
A free spreadsheet template to log who was trained on AI literacy, when, and what was covered. Meets Article 4 documentation requirements.
AI literacy policy template
A free AI literacy policy template covering approved tools, prohibited uses, data rules, and incident reporting. Ready to adapt for your company.
ChatGPT workplace policy template
A workplace policy template specifically for teams using ChatGPT. Covers approved use cases, data boundaries, output review, and incident reporting.
How to prove AI literacy under the EU AI Act
You don't need a certificate. The Commission says internal records are enough. Here's exactly what to keep and what an auditor would ask for.
Also relevant: Article 50 — Transparency
If your team publishes AI-generated content or runs customer-facing chatbots, you may also need to comply with Article 50 transparency obligations.
See Article 50 guides →Want everything in one folder?
Get the Full Readiness Bundle — all 18 templates across Article 4 and Article 50, plus an auditor-ready index.
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