AI literacy policy template

Why you need a written AI literacy policy

Article 4 of the EU AI Act requires providers and deployers to take measures to ensure a sufficient level of AI literacy. A written policy is one practical measure: it tells people what is and is not allowed and supports consistent behaviour.

What the free template covers

The free AI literacy policy template (lite version) includes:

• Scope: who the policy applies to and which tools are covered
• Approved tools: which AI tools employees may use
• Prohibited uses: what employees must not do with AI (e.g., entering client data into public tools)
• Data rules: what information can and cannot be shared with AI tools
• Output review: expectations for checking AI-generated content before use
• Incident reporting: how to report AI-related problems

How to use it

1. Download the template
2. Replace [Company] with your company name
3. List your approved tools
4. Adjust the data rules to match your industry
5. Publish it to your team
6. Log that staff have read it (add to your training record)

What the full version includes

The Literacy Pack (€99) includes a full 6-page AI-use policy with detailed data handling rules, incident reporting workflow, review cadence section, manager responsibilities, integration with the training record log, and a rollout checklist.