AI literacy training record template

What this template is

A spreadsheet that logs who received AI literacy measures, when, what was covered, and when the approach should be reviewed. It is one useful part of the evidence showing how your organisation has implemented Article 4.

Why you need it

Article 4 of the EU AI Act requires providers and deployers to ensure a sufficient level of AI literacy among staff. The Commission's FAQ confirms that internal records of trainings are sufficient documentation — no certificate, no accreditation, no LMS.

The Commission says internal records of training or guidance can be sufficient documentation. A practical evidence set can show:

1. Who was trained and when
2. What was covered
3. That training is role-based
4. That you plan to keep it current

What the template includes

The free training record log includes columns for:

• Name — the employee or contractor
• Role — their job function
• Training module — general, HR-specific, marketing-specific, etc.
• Date completed — when the training took place
• Format — live session, recorded video, self-paced
• Trainer or source — who delivered it or what materials were used
• Refresher due date — when the next training is due

How to use it

1. Download the template (Google Sheets or Excel)
2. Add a row each time someone completes a training module
3. Sort by refresher due date to see who needs updating
4. Keep it on a shared drive accessible to the person responsible for compliance

What the full version includes

The Literacy Pack (€99) includes the training record log plus a full AI-use policy, role-based training decks, a rollout checklist, and a staff FAQ — a complete operational baseline to adapt to your organisation.